Products

Scalable to meet the needs of every event on your calendar, our award-winning technology is trusted by the world’s largest organizations to automate and facilitate event collaboration, content life-cycle management, lead management, surveys, scheduling, social networking, online registration, and more.

Online Registration

The hub of event management software is online registration. With so many players in the registration market, how does ActiveEvents Conference™ and ActiveEvents RegOnline™ stand out from the crowd? For starters, no other technology provider has the depth and breadth of supporting technology that touches every aspect of your event. As such, our online registration platform is really just one part of the overall technology behind your event.

Additionally, our online registration platform is flexible, scalable and powerful enough to accommodate your exacting requirements. Branding can be as simple as colors and logos or as multifaceted as complete brand integration. Complex business rules are easily implemented by your event marketing staff or assisted by our competent and dedicated professional services teams.

  • Pre-populated forms for easy registration
  • Group registration
  • Automated communications tools (E-mail, SMS)
  • Unlimited attendee types and registration experiences
  • Flexible registration packages and pricing rules
  • Full shopping cart capabilities
  • Use of our payment and reconciliation services or any of our supported gateways
  • Unlimited profile data including nested and dynamic questions
  • Leverage key registration information throughout event
  • Online scheduling options with wait-listing
  • Single sign-on integration with your customer accounts
  • CRM integration (salesforce.com and others)
  • Complete financial reconciliation reports
  • Setup wizards with WYSIWYG editors
  • Event calendar
  • Integrated hotel room block management
  • Flexible built-in or ad hoc reports
  • Capable of supporting customizations and integrations
  • Multiple languages and currency support

 

Integrated Attendee Portal

While the administrative functionality is robust, the attendees also receive the red carpet treatment from registration to check-in. Once registered, attendees can then access the scheduler application to search for and schedule their sessions manually or using the auto-scheduler.

In conjunction with the ActiveEvents Connect™, attendees can not only view sessions and speakers, but exhibitors as well.

Attendees can easily go back in and manage their registration details, add packages or modify their profile information without requiring a call or e-mail to customer support.

  • Key Attendee Features:

    • Self-managed profile and registration
    • Personal schedule management
    • Book 1:1 meeetings
    • Auto scheduler
    • Schedule collaboration
    • Session, speaker and exhibitor search
    • Integration with ActiveEvents Connect™

Hotel Management

When booking an event, oftentimes you are required to sell a specific block of rooms. Or, sometimes you simply wish to provide easy hotel booking to your attendees. Either way, our hotel management functionality allows you to easily create room blocks or sub-blocks and offer them to your attendees.

With our integrated platform, your attendees (speakers and exhibitors too) can access their available room blocks and book their stay in one pass. We also offer roommate matching functionality to auto-match attendees based on profile or allow them to select their own roommate.

  • Key Hotel Management Features:

    • Manage negotiated hotel room blocks
    • Create sub-blocks
    • Display basic hotel information with photos, maps and directions
    • Offer specific hotels or room types based on profile
    • Create pickup reports
    • Allow hotels to securely receive all booking details
    • Capture credit card to secure room
    • Integration with Passkey or other real-time booking systems

Attendee Session Scheduling

 

It’s important to allow your attendees to manage their personal event schedule. But before that takes place, you need to set up and micro-manage the entire event schedule. Our scheduling application allows you to lay out the schedule with hundreds of breakout sessions, speakers, sponsors and align it all with equipment dependencies, room size and availability.

Once the master event schedule is laid out, that doesn’t mean it’s set in stone. Inevitably, there will be changes. So we have built it the most powerful management tools available today that will notify you of conflicts and facilitate room or speaker changes with automatic notification. Also, should you elect to use our wait-listing functionality, pending attendees can get dropped into popular sessions automatically should spots open up.

  • Key Session Scheduling Features:

    • Master event scheduling
    • Coordinate schedules to ensure no rooms, people or equipment are double-booked
    • Quick notification tools to communicate with attendees
    • Bulk scheduling
    • Set up unlimited custom fields on each session
    • Configure tracks and organize by level of difficulty
    • Automatic wait-listing and notification
    • Easily move sessions and attendees into larger or smaller rooms as needed

No Hardware or Software to Install

Our solutions are entirely Web-based. You don’t need to install any hardware or additional software to use ActiveEvents event management software. Just a modern Web browser and an Internet connection and you are up and running 24×7 from any location.

Need More Info?

If you have additional questions about our software, or would like to see a demo, please contact us. Our Sales Team will ensure all your questions are thoroughly answered and that you have an understanding of the depth of our solutions. We’re confident that you won’t find a better event management software solution on the market. Trusted by many Fortune 500 technology companies, ActiveEvents represents the standard in event management software.